2023 General Assembly Minutes

Date: Thursday 21.9.2023 Time: 12.30-13.30 (CET time)
Location: Room Delphi, Rodos Palace Hotel, Rhodes, Greece
Attendees: List of attendees is given seperately

General assembly (GA) was opened at 12.30 (CET) by president Vilma Brukiene.
1. Election of Chairperson, Secretary and Tellers
Laura Neimane was elected to chair the assembly and Ulvi Gürsoy to take the minutes. Jagriti Kakar and Zanda Bokvalde were voted as tellers.
2. Approval of the General Assembly being duly notified and of the agenda
Agenda was sent to NOF members by email on July 7, 2023 and published on NOF webpage. Agenda was accepted.
3. Annual report of the Board of the Association
Vilma Brukiene presented the Board’s report. Members were informed that 1) Lára Hólm Heimisdóttir started as a board member for Iceland for the term 2023-2027, 2) the finalization and IADR approval of NOF By-laws was achived, 3) Ülle Voog-Oras was elected as the vice-president for the year 2023 and it was agreed to propose her to General Assembly as the president for the years 2024-2025, 4) NOF’s first IADR NOF Baltic Meeting in Oral Health Science & Technology was held successfully in Vilnius, Lithuania, on January 20, 2023, 5) the number of NOF members increased about 50% in 2023, 6) NOF took part in CED/NOF meeting in Rhodes with 2 symposia.
Report was approved.
4. Report of the Councillors
Ulvi Gürsoy presented the Councillors’ report. Members were informed that 1) the IADR councillors’ meeting was organised on June 20, 2022 in Bogota, Colombia., 2) two NOF members Merve Uctasli, University of Turku, Finland (IADR Kulzer travel award) and Gustavo Andrés Monasterio Ocares, Karolinska Institute, Stockholm, Sweden (IADR Osteology Foundation New Investigator Award in Oral Tissue Regeneration ) received 2023 IADR awards, 3) PER By-laws were approved, 4) Bogota meeting produced a deficit around 800 000 USD and 5) IADR name and logo are revised.
Report was approved.
5. Accounts
a) Accounts of the Journal
Accounts of the Journal for 2022 was presented by Ulvi Gürsoy. Ulvi informed the GA that the finances of the journal are satisfactory, 1) subscription income decreased, 2) non-subscription income increased, 3) production costs are stable, 4) the fee to Wiley is stable. Overall, the result is stable in NOF.
Accounts of the journal were approved by the GA.
b) Accounts of the Association
Accounts of the Association and the annual report of 2022 was presented by Nina Sabel. Nina informed the GA that number of members for the year 2022 was 183, which was 26 members less than 2021. However, a 50% increase was already seen in the membership numbers for 2023. Net profit of the year 2022 was less than the year 2022. Nina informed that there are sufficient amount of investments, including funds, in the bank accounts.
Accounts of the association and annual report of 2022 were approved by the GA.
6. Budget for the coming year
Board proposed that there will be no change in the membership dues for the year 2024. Budget proposal for 2024 was approved by the GA.
7. NOF By-laws
According to the current By-laws, 2/3 of the members need to attend the GA to vote for a change in By-laws. Therefore, revised By-laws was not voted during the GA. Instead, GA was informed that the Board will invite members for an extra GA for 2023 to finalize the voting of revised By-laws.
8. Elections
Vilma informed the GA that the President’s term will end at the end of 2023. Board proposed current vice-president Ülle Voog-Oras as the NOF President for the term 2024-2025.
GA approved the presidency of Ülle Voog-Oras for the term 2024-2025..
9. Time and Place of future Annual Meetings
March 13-16, 2024, IADR General Session, New Orleans, Louisiana, USA
September 12-14, 2024, CED-IADR/NOF Oral Health Research Congress, Geneva, Switzerland
June 25-28, 2025, IADR General Session, Barcelona, Spain
March 25-28, 2026, IADR/AADOCR/CADR General Session, San Diego, California, USA
2026, CED-IADR/NOF Oral Health Research Congress in Portugal (Date and location were not confirmed)
PER-IADR meeting in Riga, Latvia

10. NOF Hatton award
Gunhild Strand presented the NOF Hatton Award announcement, application, and competition procedures for the year 2023 to the GA. She informed that the 2023 winners will be announced at the opening ceremony of the meeting.
GA informed the board that not all PhD students receive information on NOF grants and awards. Ulvi informed GA that the announcements are 1) sent to all NOF members by email, 2) published in NOF’s webpage, 3) sent to the deans of Nordic Dental Faculties to be distributed in their faculties.
11. Any Other Business
No other business.

Ulvi Gursoy was taking the minutes.


Jagriti Kakar (Teller)                       Zanda Bokvalde (Teller)


Laura Neimane (Chair)                   Vilma Brukiene (President)